To put it simply, electronic authentication means when a notary electronically certifies documents via the Internet. No document is physically signed or printed. Everything is done using electronic notary digital printing, electronic notary printing, or another type of electronic signature over the Internet.
An electronic notary stamp is a digital version of the notary seal used on paper documents. The relevant dates confirm the name, jurisdiction, and duration of the commission. The electronic notary signature is a unique image that can be independently verified from the electronic notary signature via https://onsitenotarybyjennifert.com attached to the document in such a way that the document cannot be changed. Sometimes a unique identification number is used which is known only to the notary and the community secretary concerned.
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However, electronic authentication is still limited. Most notaries are reluctant to allow their country’s notaries to do the online certification. They fear fraud when security is compromised. The new electronic notary system is still being tested and implemented and the process could be improved.
Electronic authentication is supposed to save a lot of time and money for both notaries and their clients. The use of electronic authentication could, for example, allow a customer who needs certain documents such as an invoice or quote to present himself as quickly as possible before to an electronic notary. The electronic notary can then sign documents electronically after following all prescribed practices and submit them electronically immediately.
Ideally, electronic authentication should streamline the authentication process, significantly reduce processing time, eliminate signature errors and redundancy, improve compliance, and reduce shipping costs. Efficiency needs to be greatly improved and therefore notary customer service needs to be improved.